Baldwin County Purchasing Department

Find Baldwin County Alabama purchasing departments and procurement offices. Purchasing departments provide information on purchasing, procurement, purchase orders, RFPs, FRQs, bidding, contracts and contracting, proposals, evaluations and processes.

Baldwin County Purchasing Department 257 Hand Avenue Bay Minette AL 36507 251-580-2520

Fair Hope Purchasing Department 555 South Section Street Fairhope AL 36532 251-928-8003

About Baldwin County Purchasing Departments

Baldwin County Purchasing Departments are government agencies responsible for overseeing the process of acquiring the goods and services needed by other government departments and operations in Baldwin County, AL. The Purchasing Department, often referred to as the Baldwin County Procurement Department, or the Office of Baldwin County Procurement, may be organized as a division within a Finance or Administrative Services Department, or it may be a separate department. Purchasing Departments serve as a centralized resource for the organization and its departments in all procurement processes.

You may contact the Procurement Department for questions about:
  • Baldwin County vendor registrations and applications
  • Government contractors and contracting
  • Baldwin County government bidding process
  • RFP and RFQ procedures
  • Purchase agreements, orders, and contracts
Baldwin County Procurement Services

The Baldwin County Purchasing Department's activities involve a combination of directly purchasing goods and services on behalf of the organization, supporting other Baldwin County departments in their purchases, and developing and implementing procurement policies that guide the process for acquiring goods and services.

Procurement Process

Baldwin County procurement policies are designed to ensure that Baldwin County government agencies take steps to obtain the best pricing and purchasing terms for the items and services they acquire, as well as ensuring fairness to potential vendors and service providers. Among other things, the policies specify the internal approval process for initiating and finalizing purchases and the types of purchasing processes to be used for different acquisitions. These policies also ensure that offices making purchase orders involving relatively low dollar amounts obtain a minimum number of quotes before making a purchase, while larger purchases often require a more rigorous process involving a Baldwin County Request for Proposals (RFP), Request for Qualifications (RFQ), sealed bids, or other formal procedure.

Baldwin County RFPs, RFQs & Bidding Process

Purchasing Offices often help other agencies within the organization to develop the specifications for purchases, including the documents required for issuing Baldwin County RFPs, RFQs, and bidding opportunities. Procurement Offices often guide other Baldwin County agencies in the process of obtaining bids and proposals, and they participate in the selection of vendors awarded contracts. They also assist in the execution and implementation of contracts and in making necessary change orders.

Job Order Contracting & Purchase Agreements

Baldwin County Purchasing Departments use job order contracting, blanket purchase agreements, and similar tools to streamline the acquisition of goods and services that are frequently or routinely used by the organization. These tools allow Baldwin County government offices obtain certain goods and services from a pre-determined pricing list, without having to conduct a separate process for each purchase.