Purchasing Department

Find purchasing departments and procurement offices. Purchasing departments provide information on purchasing, procurement, purchase orders, RFPs, FRQs, bidding, contracts and contracting, proposals, evaluations and processes.


What is a Purchasing Department?

Purchasing departments are responsible for purchasing, procurement, purchase orders, RFPs, FRQs, bidding, contracts and contracting, proposals, evaluations, and all processes related to buying goods and services for government entities. Purchasing departments and procurement departments work closely with budget analysts to meet the needs of the government at the lowest cost to taxpayers. Most purchasing departments use electronic procurement software to speed up the process.

Some purchasing departments have subgroups with different responsibilities, so one team might work on negotiating prices and contracts, while another group takes care of assessing supplier qualifications. Many departments require contractors to submit bids, but in some communities, contracts are negotiated by other government agencies, especially those involved with construction and maintenance.

Purchasing Departments are responsible for

  1. Organizing, gathering, maintaining and selecting competitive bids for services and products the government needs to use.
  2. Developing initiatives to give priority to local businesses, especially those that practice environmental initiatives, as well as those run by women and veterans.
  3. Announcing projects so companies and contractors can have an opportunity to bid on them.
  4. Following rules and regulations established by federal, state and local governments.
  5. Originating and maintaining purchase orders for necessary items.

Are there different types of Purchasing Departments?

There are three different types of purchasing departments. They are at the federal, state and local levels. These agencies are responsible for procuring goods and services of all kinds. Federal purchasing departments usually have bigger procurement budgets than state and local departments.